Payments for Auto Repair Shops: Estimate by Text. Deposit on the Parts. Paid by Link.
Square Invoices for drivers and BillerGenie for fleet accounts on terms.
What This Business Needs at the Counter.
Big tickets, customers who aren't in the building, and fleets on terms.
Approve by text
Deposits on parts
Pay without coming in
Fleet accounts on terms
Fees on big tickets
Square Invoices for Drivers, BillerGenie for Fleets.
These are not shop management systems; there is no VIN lookup or labor guide here. They are the tools in our lineup built to get a repair ticket paid.
Also in the lineup
Clover Virtual Terminal. For a shop already on Clover: keyed and stored card payments at the keyed-in rate with AVS and CVV checks, no extra monthly fee.
Estimates by text
Send detailed estimates by email, text or link, and convert them to invoices automatically on Plus.
Deposits on parts
Request a deposit up front, then set a separate due date for the balance.
ACH on big tickets
Bank transfer on a Square invoice is 1% with a $10 cap on Plus, so a $3,000 repair costs $10.
Fleet reminders that escalate
BillerGenie's reminders start gentle and progress to more serious warnings, with late fees applied automatically.
Fleet portal
Fleet managers pay several open invoices at once, store payment details and set up autopay.
QuickBooks two-way sync
BillerGenie syncs both ways with QuickBooks, so payments post without re-keying.
Read the full picture
Square's automotive page describes creating and sending estimates and work orders and updating customers by email and text. The Square pricing page lists estimates on every plan, sent by email, text or shared link, automatic conversion of estimates to invoices on Square Plus, deposits requested up front with a separate due date for the balance, and automatic reminders before, on or after the due date. Square Invoices can also save a customer's card to the directory for billing.
On large tickets the published numbers favor bank transfer: a card on file or keyed payment is 3.5% + 15¢, while ACH on a Square invoice is 1% with a $1 minimum, capped at $10 on Square Plus and Premium.
BillerGenie is built for accounts receivable: it automates bill presentment, follow-up, collection and reconciliation. Its reminder sequence starts gentle and escalates, its Late Fee Manager calculates and applies finance charges, its customer portal lets a client pay multiple open invoices at once and set up autopay, and it syncs both ways with QuickBooks. It also supports compliant surcharging that checks the card BIN and suppresses the surcharge on debit and prepaid cards, and dual pricing.
None of these tools replaces shop management software. We did not find a verified integration with shop management systems for the products in our lineup, so we set them up to run beside the system you use for repair orders.
Batch is an authorized Square reseller in Square’s closed, invitation-only ISO sales network. Square is a trademark of Block, Inc.
From Estimate to Paid, Without the Counter.
How a retail repair ticket moves when the customer is not in the shop.
Estimate by text
The customer approves it from their phone.
Deposit on parts
Collected up front, the balance on its own due date.
Invoice on completion
The estimate converts and goes out by link.
Paid by card or ACH
ACH tops out at $10 on Square Plus.
Pricing, Plainly.
Square publishes its invoice rates. BillerGenie does not publish pricing.
- Square invoice, card paid online
- 3.3% + 30¢ on Free, 2.9% + 30¢ on Plus
- Square invoice, ACH bank transfer
- 1%, $1 min, $10 cap on Plus and Premium
- Card on file or keyed in
- 3.5% + 15¢
- Square, in person at the counter
- 2.6% + 15¢ on Free, 2.5% + 15¢ on Plus
- BillerGenie
- BillerGenie does not publish pricing
Published vendor prices as checked October 7, 2026. Your rate is set when you apply; nothing here is a quote.
Cash discount
Surcharging in New Jersey
Visa's 3% ceiling
Notice before you start
Three Ways to Get the Hardware.
A counter terminal for customers who pay in person; everything else runs by link.
Free device
Apply at no upfront cost. Meet a monthly volume threshold and the hardware is on us.
Commonly Asked Questions
For an auto repair shop, BatchOut recommends Square Invoices for retail customers (estimates, parts deposits and pay-by-link) and BillerGenie for fleet and commercial accounts billed on terms.
Can I text an estimate and turn it into an invoice?
Can I take a deposit on special-order parts?
How do I bill fleet accounts on terms?
How do I cut fees on a $3,000 repair?
Is this a full shop management system?
Get the Ticket Paid Before the Keys Change Hands.
The right processor, the hardware your way, installed and supported anywhere in the country.